Everyone you serve, in one office.
Contacts, members, gifts, forms, volunteers, sponsors and attendance in one place, sealed so only your team can read it. We shape it to the way your organization works.
One office for the people you serve
Built alongside a working nonprofit's staff, one request at a time. Your team signs in on its own computers; what is stored on our server is sealed, and only your team's keys open it.
Every person, one page
Contact details, care partner, forms on file, gifts, classes attended and every call or email, in folding sections.
Gifts that match your books
Bring in your QuickBooks history. Totals subtract refunds and line up with the ledger, account by account.
Forms and signatures
Send a member one link for their paperwork. Waivers come back signed, by a care partner too when needed.
Members and attendance
A tracker for your program, check-in for each class, and coach hours by quarter from your own spreadsheet.
Reports you can hand over
People served, attendance, sessions and hours, thank-you letters waiting, and communications for any dates you pick.
Your website too
Publish your organization's site from the same office, with its forms feeding straight into Contacts.
Run the people side of your event
Tickets are half the job. The other half is the crew, the volunteers, the vendors, the artists and the sponsors. The Office keeps all of them in one place, next to every event you run.
Volunteer shifts
Post your gate, parking and setup shifts. Volunteers sign up through a link, and you see who is covering what.
Sponsors who pay online
Set your sponsor levels. A sponsor signs up on your event page and gets a link to pay, straight to your account.
Vendors, artists and crew
Everyone tagged by the part they play, with their agreements sent to sign online and kept on file.
An outreach list that remembers
Every sponsor and vendor you asked, what they gave last year, and who is due a call back.
Each event's money
Income and costs for every event from your own books, side by side with last year.
Next year in one step
Copy this year's event, with its ticket types, sponsor levels and questions, and change only what is new.
Open your studio with everything already set up
Your website, your booking, your client forms and your galleries, set up for you in your own words before your first client books. You bring your photographs; we do the rest of the setup with you.
A website you can change yourself
A studio site with your sessions, your starting prices and your photographs. Change a price or a picture from The Office and publish it.
Booking requests
Clients ask for a session and a time on your site. You confirm it, and the time shows as taken for everyone else.
Questions before the session
Ready-made questionnaires for newborn, maternity, family, portrait and wedding sessions, so you arrive knowing what they want.
Client galleries
Send proofs by a private link. Clients pick their favorites, and you deliver the finished photographs to download.
Paid to your own account
Session fees go straight to your own Stripe account. We are never in the middle of your money.
Agreements to start from
Drafts of the agreements a studio needs, written for your attorney to review before you use them, and a step-by-step guide to your office.
$399 to set up, then $49 a month
The setup fee covers building your site, your office and your forms with you. It starts the work and is not refundable. Your $49 a month starts the day your studio goes live, and keeps all of it running. Your payments from clients go to your own account, never through us.
Your words, your forms, your spreadsheets
The Office starts from what you already keep. We bring it in with you and set it up around how your people work.
What you already have comes in
Your QuickBooks history, your contact lists and the spreadsheets you track people and attendance in. You check each one before anything is saved.
Your own words
The tags, statuses and kinds of events are yours to name, so The Office reads like your organization, not like software.
Your own paperwork
Upload your waivers and agreements once. Each person gets one link to fill in and sign, and the signed copy lands on their page.
Each teammate sees their part
Choose the tabs each person on your team sees. Health information stays behind a second key that only the people you choose hold.
When someone leaves
Remove them and The Office changes its lock, so their old access opens nothing new.
Asked for, then built
The Office grew one request at a time from a working nonprofit's staff. When something you need is missing, tell us.
Sealed on our server, and yours to take
Your team signs in on its own computers. What The Office stores on our server is sealed before it leaves your computer, and only your team's keys open it. We keep it; we cannot read it.
Your office runs on our server today, and we are working toward the day it can run on yours. Until then, download every record in one file, any day, to keep or to take with you.
- Sealed before it reaches our server
- A second key for health information
- Every record in one file, whenever you ask
- Gifts and sponsor payments go to your own account
Start with your people
Tell us what you run. We will set it up with you and show you every screen before anything goes live.
Or write to paul@freeholdip.com